Tag: Break Link

How to embed linked images in Word 2010

One of the most popular posts on my blog was written a few years ago but still gets a lot of visits and comments; How to embed linked images in Word 2007.

Some of the comments have offered better solutions and one in particular I found myself searching for today. Having upgrade to Office 2010 I’ve realised that Microsoft has, again, “improved” the user interface by moving things around!



So, courtesy of Sarah, here are the updated instructions for how to embed linked images in Microsoft Word 2010:

  1. With your Word document open, click the File tab, top-left of the window.
  2. On the left-hand side, select Info.
  3. On the right-hand side, near the bottom, click Edit Links to Files.
  4. In the dialog that is displayed, select and highlight the images you want to convert from the list.
  5. Check the Save picture in document checkbox.
  6. Click the Break Link button.
  7. Click OK to confirm.

The links are removed and the images are now embedded in your Word document.

A quick check of the filesize of the Word document should show a marked increase and you can now distribute the Word document, and the Word document only, safe in the knowledge that the images are embedded.

How to embed linked images in Word 2007

Using Author-it to produce Word documents is easy. The tricky bit is distributing them.

Without running any post publishing macros, the Word document that is generated will be using linked images. So everytime you need to distribute the document you’ll also need to remember to include the images as well.

I frequently forget this, hence why I’m posting this, so, if all else fails, I can at least search my own blog to find the solution. If you look at a document with linked images, you’ll see that the filesize for the document is quite small, and there will be a number of images in the same folder (although this works fine if your images are linked from another folder).

UPDATE: You can also do this automatically after publishing using an afterPublish Word macro, the Author-it Knowledge Centre has the details, thanks to Derek Tomes for pointing it out. Read on for the manual method.

You can quickly and easily convert linked images to embedded images in Word 2007. Here’s how:

  1. With your Word document open, click the Office button*, top-left of the window.
  2. Select Prepare > Edit Links to Files.
  3. Select and highlight the images you want to convert from the list.
  4. Select the option to Save picture in document.
  5. Click the Break Link button.
  6. Click Yes to confirm.

The links are removed, and the images are now embedded in your Word document. A quick check of the filesize of the Word document should show a marked increase and you can now distribute the Word document, and the Word document only, safe in the knowledge that the images are embedded.